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Privacy
Forms and & FERPA:
Family Educational Rights and Privacy Act (Buckley Amendment)
The
following form allows students to request that no directory information be released outside of St. Ambrose.
This
next form allows students to retract a previous request that
no public information be released outside of St. Ambrose.
Some
students have the need to be able to designate that their
private academic information be released to specified others
(parents/guardians).
To view
PDFs, you must have Adobe
Acrobat, which you can download for free.
What
is FERPA?
What is an
educational record?
What is directory
information?
Disclosure of
educational records
Procedure
to inspect educational records
What
is FERPA?
The Family Educational Rights and Privacy Act of 1974, also
known as the Buckley Amendment, is a federal law that protects
the confidentiality of student educational records. Under this
act, the student has the right to access their educational
records, the right to request corrections to these records and
the ability to limit disclosure of information from these
records. Finally, a student is eligible under FERPA to file a
complaint with the Department of Education.
What
is an educational record?
An educational record is just about any information provided
by a student to the university for use in the educational
process, including:
-
Personal information
-
Enrollment records
-
Grades
-
Schedules
A student educational
record may include but is not limited to a document in the
Records and Registration Office, a computer printout in a
faculty member's office, a computer display screen or notes
taken during an advisement session.
What
is directory information?
St. Ambrose may disclose directory information on a
student without violating FERPA. This information can be
released or published without a student's written consent. The
following is classified as directory information:
-
Name
-
Local address
-
Enrollment status
-
Expected graduation
date
-
SAU degree(s) and
date(s) awarded
-
Name(s) of advisor(s)
-
Previous educational
institutions attended
-
Participation in
officially recognized activities and sports
-
Weight and height of
members of athletic teams
-
Telephone number
-
Hometown
-
Dates of attendance at
SAU
-
Awards and academic
honors
-
Academic program
-
Full- or part-time
status
-
Mailing address
-
Date and place of
birth
-
Parents/guardians
names
Students can request this
information be restricted by completing the Privacy Request
Form.
Disclosure
of educational records
SAU will disclose information, outside of directory
information, from a student's educational record only with the
written consent of the student except in the following
circumstances:
-
SAU officials with a
"legitimate educational interest".
A school official is a person employed by the university
in an administrative, clerical, supervisory, academic or
research or support staff position (including law
enforcement personnel and health staff); a faculty member;
a person or company with whom the university has
contracted (such as an attorney, auditor, collection agent
or official of the National Student Clearinghouse); a
person serving on the Board of Directors; or a student
serving on an official committee, such as a disciplinary
or grievance committee, or assisting another school
official in performing his or her tasks.
A school official has a
legitimate educational interest if the official needs to
review an educational record in order to fulfill his or her
professional responsibility.
-
Authorized
representatives of the US Department of Education or state
educational authorities carrying out official duties
-
Persons in connection
with the financial aid process
-
Accrediting agencies
for accreditation purposes
-
Institutions MAY
disclose educational records pursuant to lawfully issues
subpoenas and court orders when a reasonable attempt is
made to give the student prior notice. Prior notice is not
required when the disclosure is made pursuant to a law
enforcement subpoena or court order not be
disclosed.
-
Appropriate
individuals in connection with a serious health or safety
emergency involving a student.
-
A court when the
institution initiates legal action against a student (and
gives the student prior notice of the intended
disclosure).
-
Institutions may
disclose without consent information about certain
disciplinary actions taken against students to other
institutions.
-
Solomon Amendment
gives military service members assigned to recruiting
branch of the DOD access to "student recruiting
information"
-
Agencies needing
information regarding F, J or M visas (non-immigrant
visas)
-
USA Patriot Act of
2001: Section 507 of the USA Patriot Act amends that an
institution may disclose educational records related to an
authorized investigation when the court has issued an ex
parte order permitting the Attorney General (or designee)
to collect, retain, disseminate and use such information
or prosecution must be an offense or act related to
domestic or international terrorism.
Requests to disclose
educational information will be handled with caution and
approached on a case-by-case basis.
Procedure
to inspect educational records
Students may review their educational records upon request
to the Registrar or Assistant Registrar. To assist us in
better serving our students, please indicate the information
you would like to inspect. Arrangements will be made to review
these records within 45 days of the request.
If a record contains
information about more than one student, the student may
inspect only records that relate to himself/herself. The
student has the right to inspect the record in question but
the university does not routinely make copies of this
information for students. Requests for copies will be
considered on an individual basis.
Please contact the Records
and Registration Office with questions pertaining to the
Family Educational Rights and Privacy Act.
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